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Privacy Statement

Operam Education Group (“We”) are committed to protecting and respecting your privacy.  We will ensure that the personal data we collect from you via our website or through our offices will only be used for the purpose stipulated in this Privacy Notice. 

 

Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group)

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.  Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25th May 2018. The Government intends for the GDPR to continue in UK law post Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act in due course.

 

Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018.

 

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

 

Who controls your personal data?

The Data Controller is Operam Education Group, Unit 3 Morston Claycliffe Office Park, Whaley Road, Barugh Green, Barnsley, S75 1HQ, a company registered in the UK.  Company Number: 5706256.

Our Data Protection Officer is; Danielle Quinn

Contact details:  Telephone: 01226 729080

Email address: DPO@operam-education.co.uk

 

Who we are and what we do?

Operam Education Group are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).  We collect the personal data of the following types of people to allow us to undertake our recruitment business;

You may have registered/approached us directly through our website, through one of our offices, through a job board or social media site, through recruitment fair or recruitment presentation, we are able to process your data if we have a legal basis to do so. 

We collect information about you to carry out our core business and ancillary activities.

 

Information you give to us or we collect about you.

This is information about you that you give us by filling in forms on our site www.provide-education.co.uk (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, attend in-house or online training and when you report a problem with our site.

The information we collect about you may include:

The above categories of personal data collected is not an exhaustive list.

 

Information we may collect about you when you visit our website.

We do not capture identifiable data from people visiting our website.

 

Information we may obtain from other sources

In this case we will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from.

 

How we may use your personal data?

The processing of your personal data may include:

 

Purposes of the processing and the legal basis for the processing

We use information held about you in the following ways:

 

To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.

 

To provide you with information about other goods and services we offer that are similar to those that you have already received, been provided with or enquired about. 

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement.  However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

 

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.

 

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

 

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

 

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required.  Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).

 

Our Legitimate Business Interests

Our legitimate interests in collecting and retaining your personal data are described below:

As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts.  The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.

 

In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.

 

To maintain, expand and develop our business we need to record the personal data of prospective candidates and client contacts.  This enables us as a business to provide recruitment services to candidates and clients by sharing your information with prospective employers, assessing your skills against potential vacancies and sourcing potential opportunities.  For clients, we store contact details of your organisation as well as records of conversations, meetings, jobs and placement information. 

To deliver our ancillary services we need to use your personal data for payroll and invoicing.

 

Consent

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system.  Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.  Please note that where we have a legitimate interest or a legal or contractual obligation to retain your personal information, processing will be limited to what is necessary to satisfy those obligations.   

 

Other Uses we will make of your data:

 

We will use this information:

 

Cookies  

Our website uses session cookies only and solely for the purposes of navigating and using the website. Any cookies are deleted as soon as your session is completed. We do not use or store cookies for any other purpose.

Disclosure of your information inside and outside of the EEA

We will share your personal information with:

Selected third parties including:

We will disclose your personal information to third parties:

The lawful basis for the third-party processing will include:

 

Where we store and process your personal data  

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who works for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.  Operam Education Group will take all steps reasonably necessary to ensure that

your data is treated securely and in accordance with this privacy notice.

 

All information you provide to us is stored on our secure servers protected by SonicWALL

with Active threat protection and Avast Anti-Virus

 

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

Retention of your data

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.  Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

We do the following to try to ensure our data is accurate:

 

We segregate our data so that we keep different types of data for different time periods.  The criteria we use to determine whether we should retain your personal data includes:

We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.

 

For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.

Our current retention notice is available upon request.  

 

Your rights  

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.

 

You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at DPO@operam-education.co.uk

 

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

 

The GDPR provides you with the following rights. To:

All requests will be dealt with in a timely fashion but not late than 1 month since the request.

 

Access to information  

The Data Protection Act 1998 and the GDPR give you the right to access information held about you.  We also encourage you to contact us to ensure your data is accurate and complete.  Your right of access can be exercised in accordance with the GDPR.

A subject access request should be submitted to DPO@operam-education.co.uk .  No fee will apply.

 

Changes to our privacy notice  

Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.

 

Contact  

Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to Operam Education Group, Unit 3 Morston Claycliffe Office Park, Whaley Road, Barugh Green, Barnsley, S75 1HQ.